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The business meeting was called to order at
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PRESENT:
John Beddingfield, Rector
Nancye Suggs, Senior Warden
Dale Lewis, Junior Warden
Marcia Anderson
Stu Edwards
Bill Miller
Stephen Rhody
Geno Sexton
Jim Solomon
Bob Publicover
Stephen Jacobs, Registrar
Larry Sturgeon, Treasurer
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ABSENT:
Sally MacDonald
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The business meeting was called to order at 7:27 pm following Mass celebrated by Fr. Beddingfield.
Minutes
The draft minutes of the October meeting were reviewed and corrections made.
Action: Mr. Publicover moved acceptance. Approved by the Vestry.
Rector’s report
Fr. Beddingfield reported he would be participating in a Doctor of Ministry program over the next 3 years and would be out for 1-3 weeks a year, using a combination of annual and study leave. He also noted the committee to guide Ms. Cameron Solis in her discernment process needed greater diversity. Report attached.
Treasurer’s Report
Mr. Sturgeon reported that the Parish had an overall slight surplus of $8800 in the year to date, but had a $9000 deficit for the month of October. Report attached.
Action: The Treasurer’s report was received.
Senior Warden’s Report
Ms. Suggs noted that some Members want to see a graphic representation of how the pledge drive is proceeding and that she would speak to stewardship at both services on November 29. She reported that the Community of Hope was seeking All Souls help again for Christmas gifts and a notice would go in the Messenger and Sunday service leaflet. She will be working with the Bishop Walker School
Junior Warden’s Report
Mr. Lewis reported that the contract with MTFA was signed and that there would be a Visioning Session with selected Members on January 8-9. He is also still working on bids for window repairs and the Vestry agreed he should proceed as he saw fit and as the budget allowed. He also reported on the effort to reduce the All Souls carbon footprint that the Alls Souls are Green Guild has underway. Report attached.
Liaison reports
The Rector reported that the Healing ministry was well underway and that he would be reviewing how to organize the work in the Mission
Old Business
The Vestry received materials to prepare for the Vestry Retreat at VTS on November 21.
New Business
The Senior Warden reminded the Vestry that it needed to set the Rector’s housing allowance for 2010, and that it required a resolution reflected in the Minutes.
Action: Ms. Suggs moved that the Rector’s Housing Allowance be set at $30,000.00 for 2010.
Approved unanimously by the Vestry.
Adjournment
Mr. Publicover moved adjournment and the meeting adjourned at 8:06 p.m.
STEPHEN JACOBS
Registrar
Vestry minutes for October 20, 2009
ALL SOULS MEMORIAL EPISCOPAL CHURCH
VESTRY MINUTES
October 20, 2009
PRESENT:
John Beddingfield, Rector
Nancye Suggs, Senior Warden
Dale Lewis, Junior Warden
Marcia Anderson
Sally MacDonald
Bill Miller
Stephen Rhody
Jim Solomon
Bob Publicover
Stephen Jacobs, Registrar
Larry Sturgeon, Treasurer
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ABSENT:
Stu Edwards
Geno Sexton
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The business meeting was called to order at 7:25 pm following Mass celebrated by Fr. Beddingfield.
Minutes
The draft minutes of the September meeting were reviewed and corrections made.
Action: Mr. Solomon moved acceptance and approved by the Vestry.
Rector’s report
Fr. Beddingfield reported he would be attending a family systems work shop from October 26-28 and would not be in the office. He noted that the Vestry had agreed on November 21 as its retreat day at the Virginia Theological Seminary. He reported that Mr. Sexton was seeking members for the committee he will lead to guide the new Seminarian. The Rector also reported that Ms. Cameron Solis would spend her discernment year at All Souls and that a committee would be needed for her as well.
Treasurer’s Report
Mr. Sturgeon reported that as of September 30, the parish was running a surplus of revenue over expenses of $31,128. He reported that Ms. Anne Ware had been selected by the Finance Committee to provide accountancy services effective January 1, 2010 . Mr. Sturgeon noted that she would be spending one day a week at ASC which should improve transparency and the level of service, as well a result in a better on-time bill paying record. The Vestry thanked Mr. Sturgeon for his efforts in improving the accountancy service. He reported that work had begun on the budget for 2010, and noted that the Vestry needed to formally approve the Rector’s Housing Allowance at the next Vestry meeting, according to Diocesan bylaws.
Action: The Treasurer’s report was received.
Senior Warden’s Report
Ms. Suggs noted that the recent auditor’s report had praised the record keeping at the Parish. She noted that pledge cards were ready to be sent and that she would develop a schedule of Members to speak to stewardship at Sunday services. She further reported that she would be sending Guild and other Ministry leads forms to complete for their 2010 budget requests, and that her goal was to make the process easier and clearer than it had been.
Ms. Suggs noted that from time to time, the Parish receives stock and bonds in lieu of cash contributions and that Parish officers needed to be authorized to approve their sale.
Action: Ms. Suggs moved that the Vestry authorize the Senior Warden, the Parish Administrator and the Treasurer to approve the sale of stock that had been given to ASC in lieu of cash contributions. Approved by the Vestry.
Junior Warden’s Report
Report attached. Mr. Lewis reported on several upkeep issues for the church buildings and that he was seeking bids for window repairs. He also reported in his capacity as head of the Newcomers Ministry that there would be more events, including a wine and cheese reception on November 15.
Liaison reports
The Rector noted that the revived Healing Ministry was going well with new recruits receiving training. The Seminarian will likely be working on the lay Eucharistic ministry. In the Christian Formation area, the Sunday School is still looking for a leader but is getting by for now with volunteers and parents. The Sunday Adult Forums have been well attended.
Old Business
The Vestry discussed the proposal for a master plan services from MTFA. Members noted that it had been well-received by parishioners who participated in the briefing by the architect and input had been received from the Parish.
Action: Ms. Anderson moved that the Vestry approve the contract with MTFA dated August 11, 2009 for master plan services for All Souls Parish. Approved by the Vestry.
New Business
Ms. Anderson proposed highlighting various Parish ministries via inserts to the Sunday service leaflet. She agreed to provide a list of the ministries that might lend themselves to this approach to attract more volunteers and participants.
Adjournment
Mr. Lewis moved adjournment
The meeting was adjourned at 8:15 p.m.
STEPHEN JACOBS
Registrar
Vestry minutes for September 15, 2009
Minutes from the Meeting of Vestry,
The Vestry began its meeting on September 13 with Mass in the church.
At the business meeting which followed, the Vestry received the following news: the Treasurer reports the parish is currently operating with $69,981.50 in revenue over expenses;
the Treasurer reports that a number of bookkeeping service proposals have been received and the Finance Committee will be conducting interviews with prospective firms;
the Senior Warden reported on her correspondence and on the renovations to the Archives Room;
the Junior Warden reported that work is to be done in the church to repair the leak near the Goodhue Window; that he is forming a Junior Warden’s Guild to help with advice; and that he, the Rector and several of the Buildings and Grounds committee have met with architect Jim Clark with MTFA; and that Mr. Clark will also make a presentation to a combined meeting of Vestry, Endowment Board, and Buildings and Grounds Committee on September 20.
The Vestry took the following actions:
approved a recommendation to the Bishop that Lisa Zaina be made a postulant for Holy Orders;
set the date of November 21 for a Vestry retreat for planning, leadership development, and vision work.
Vestry minutes for June 30, 2009
Highlights from Vestry . . . At its June 30 meeting, the Vestry met with Lisa Zaina about her year in discernment and her upcoming meeting with the Bishop regarding possible postulancy to Holy Orders; heard the Treasurer’s report that the parish is currently operating with $47,662 in revenue over expenses; approved the Finance Committee’s recommendation to include PayPal as an online option in making contributions to the church; approved the Finance Committee’s draft of a request for proposals to obtain a new bookkeeping service that would provide an on-site person for a number of hours each week (instead of the current system in which bookkeeping is done off-site); heard the Senior Warden’s report including plans to organize a Centennial Celebration committee in the early fall [All Souls is 100 years old October 15, 2011]; heard the Junior Warden’s report of meeting with various venders regarding repairs and maintenance; heard a report of the All Souls are Green group’s ongoing work to help lower our costs for water, gas & electric bills; heard of the Buildings & Grounds Committee’s recent trip to St. Alban’s Parish with architect Marc Fetterman to see that parish’s elevator and handicap-accessible bathrooms; heard that at least fifteen All Souls parishioners helped at the Diocese of Washington booth at the recent Washington GLBT Pride Festival and Parade; heard of ongoing cleaning and renovation to the Archives Room; approved the Endowment Board’s recommendation to grant $1,000.00 to Hoops Sagrado, an organization that helps youth from D.C. spend a month in Guatemala sharing basketball and learning another language and culture; heard of the upcoming opportunity to provide lunch for the children of the Bishop Walker School as they visit the Zoo; and approved moving toward a new organization of Vestry which will be comprised of three committees (made up of Vestry and non-Vestry) in the overall areas of Mission (both in-reach and outreach), Pastoral Care, and Christian Formation. Vestry does not meet formally again until September.
Vestry minutes for May 19, 2009
ALL SOULS MEMORIAL EPISCOPAL CHURCH
VESTRY MINUTES
May 19, 2009
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PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Dale Lewis, Junior Warden Marcia Anderson Frank Karel Sally MacDonald Bill Miller Stephen Rhody Geno Sexton Jim Solomon Bob Publicover Larry Sturgeon, Treasurer |
ABSENT: Stu Edwards Stephen Jacobs, Registrar |
Called to order at 7:10 p.m. with a prayer by Fr. Beddingfield.
New Vestry members Sally MacDonald and Geno Sexton were welcomed and received by the Vestry.
Minutes
Draft Minutes of the April Vestry meeting (previously distributed) were reviewed.
Mr. Karel moved acceptance.
Mr. Lewis seconded.
Action: Approved unanimously.
Rector’s Report
The Rector provided a Vestry meeting schedule up to June 2010. He encouraged planning to commence for the Parish Centennial Celebration in October 2011. The Senior Warden expressed her desire to ‘celebrate’ throughout 2011. The Rector reported that the Annual Meeting was successful and displayed talents among the congregation. He expressed his desire that the Vestry consider the “report cards” on Parish ministries be reestablished next year as was done in the past. During his absence at the CREDO program,
The Rector proposed (a) June Vestry meeting be held without the Rector or (b) rescheduling meeting to
Treasurer’s Report
Mr. Sturgeon reported that the April deficit was smaller than the March deficit and that the
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs reported that Shawn Strout has been approved for seminary and she shared an appreciation card from Mr. Strout to the Parish. As part of the Bishop’s requirement that new priests know Spanish, he is headed to
Junior Warden’s Report
Mr. Lewis reported that another Newcomer’s Reception was scheduled for
Liaison Reports
None.
Old Business
The Vestry discussed re-structuring the governance of the various committees, ministries, and programs of the Parish. One driver is to provide these areas with continuous support, credibility, and viability which would not have come from the Rector directly in all cases. One proposal is to group all activities in related ‘clusters’-- possibly three such clusters. The Rector asked all to contemplate this more for future deliberations. All recognized the need for a Vestry retreat to deal with these topics.
New Business
Mr. Sexton moved to charge the Finance Committee with exploring the feasibility of providing an electronic means for members to pay their pledges, e.g., automatic, regularly scheduled withdrawals from bank accounts and/or charges to credit cards.
Mr. Publicover seconded the motion.
Action: Motion approved unanimously.
Adjournment
Mr. Anderson moved adjournment
Ms. Solomon seconded
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Draft Minutes for the Annual Meeting of the Parish, May 17, 2009
The Annual Meeting of the Parish of All Souls Memorial Episcopal Church
Draft Minutes
The meeting followed a skit by the Sunday school. Held in the church undercroft the assembly was called to order at
I. Opening
Father Beddingfield led the group to begin the meeting with a hymn and a prayer.
The vestry appointed Al Muller as parliamentarian for the meeting and Sally MacDonald as registrar.
The list of registered voters was certified. There were no additional requests to be registered as a voter.
A quorum of registered eligible members was established.
II. Elections:
One candidate for Senior Warden (Nancye Suggs); one candidate for Junior Warden (Dale Lewis); four candidates for Vestry (Stu Edwards, Sally MacDonald, Stephen Rhody, Gene Sexton). Remarks from candidates; no nominations from the floor; nominations closed; Motion (Domenic) was made that slate be adopted by acclamation. There was a second. The motion carried and the Rector instructed the Registrar to cast one ballot for the slate, as follows:
Nancye Suggs, Senior Warden (for a two-year term ending in 2011)
Dale Lewis, Junior Warden (for a one-year term ending in 2010)
Sally MacDonald (General member of vestry for a one-year term ending in 2010)
Stu Edwards (General member of vestry for a three-year term ending in 2012)
Stephen Rhody (General member of vestry for a three-year term ending in 2012)
Gene Sexton (General member of vestry for a three-year term ending in 2012)
Nominations for parish representatives to Diocesan Convention: Heidi Rasciner; Susan Morrison; Alternative Representatives: Stefan Lopatkiewicz; Will Coley
Nominations closed; adopted by acclamation.
A. Senior Warden Nancye Suggs - Church not in debt; can pay expenses; lucky to have a paid-for space and volunteers for upkeep/services/programs; want to update archives space, to re-establish the healing ministry, and to give children tokens for accomplishments; always need and can use leaders/volunteers.
B. Junior Warden Dale Lewis - Gave power-point about condition of building (exterior waterproofing, masonry re-pointing, landscaping, refurbishment of Sunday School rooms). Re handicapped access - Lewis and Fr. John have met with architect; will get the cost/plans; will need a capital campaign; RE energy efficiency - planned elevator installation will use new double-paned windows; a walk-through audit has been done to assess light fixtures, leaks, etc. to save money. Re problems - they can be easily handled, gradually, with help/suggestions from members via "problem sheets"; re windows - wood/plaster deteriorating by back window; can establish a regular contract with a
C. Treasurer (Larry Sturgeon) - 2009 budget projects with income over expenses; report available here.
D. Endowment (Mike McGee for Pat Dresser) - Bonds and CDs helped cover losses; money available for grants; report available.
E. Rector (Fr. John Beddingfield) – Report was made in weekly newsletter of
He thanked Ms. Darla Brown and Ms. Susan Morrison for their service on Vestry and presented Ms. Morrison with a gift. Ms. Brown was absent. The rector also presented a gift to Ms. Marcia Anderson and thanked her for her 7-year service as director of the Sunday school. A bouquet of flowers was presented earlier on behalf of the congregation.
F. Come what may…
The Rector explained that many look forward to the Annual Meeting as a time of exchange, question and response. To that end, the floor was opened for comments.
Questions/concerns/suggestions from members included the following:
Fund-raising Suggestions, including the possible resumption of an annual Bazaar and Bazaar table from Thanksgiving to Christmas; selling Christmas Cards with picture of window(s); publishing a book with the windows/history.
[The Rector noted that a booklet on All Souls Windows is in process, largely researched by Stephanie Clipper. The book will be formatted with help from Barry Huber and others and will be available for the All Souls Centenary in 2011.)
A question was raised as to how the parish by-laws might be revised so as to allow for some form of absentee balloting for parish meetings. The Rector noted that in 2009 Vestry considered this, but given the many problems with such a process, Vestry decided, at present, to maintain the current system. The Rector suggested that parishioner who know of other churches where such provisions are made might share that information with the All Souls Vestry. It was pointed out that mail-in ballots would mean no nominees could be made from the floor.
A parishioner asked that more advance notice be given of Vestry candidates, so that parishioners might have more time to talk to the candidates. This means that volunteer candidates must announce/come forward sooner.
Questions were asked about the possibility of installing a temporary ramp for handicapped, while the planned elevator is being installed. Discussion followed, concern for the tight spaces.
Announcements included the following:
Parish Picnic will be on
The parish was reminded of ongoing Matins, or Morning Prayer, offered Tuesdays through Fridays in the church at
It was mentioned that the Farmer's Market now open on Saturday mornings in the church parking lot, and parishioners should try to support this.
There being no further questions, comments, or reports, a motion was made to adjourn. There was a second. And the assembly voted to adjourn. The meeting closed at
Respectfully submitted,
Sally MacDonald
Registrar pro tempore
Vestry minutes for April 21, 2009
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PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Dale Lewis, Junior Warden Marcia Anderson Darla Brown Frank Karel Bill Miller Susan Morrison Stephen Rhody Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: None |
Called to order at 7:05 p.m. with a prayer by Fr. Beddingfield.
Minutes
Draft Minutes of the March Vestry meeting (previously distributed) were reviewed.
Mr. Karel moved acceptance.
Ms. Andersen seconded.
Action: Approved unanimously.
Rector’s Report
The Rector reported he would be out of the office from June 12-22 for professional development experience at Credo.
Treasurer’s Report
Mr. Sturgeon reported that while there was a deficit for the month of March, income is running ahead of expenses for the year.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs reported on her visit with the Rector to the
Junior Warden’s Report
Mr. Lewis reported that he had met with the architect Mr. Fetter man and was working with him on a State of
He also reported on the proposed new “All Souls Goes Green” effort that would involve parishioners in identifying means to promote conservation in Parish buildings and activities. In addition, the next reception for new members would be April 26.
Liaison Reports
None.
Old Business
The Vestry discussed the planned Vestry Retreat, but decided to wait until the new Vestry was installed to schedule it. Ms. Suggs proposed that the retreat discuss the roles of Vestry members and new ways to organize the Vestry and teams.
The Vestry thanked Ms. Darla Brown for her service as a Vestry member as this was her final meeting.
Adjournment
Mr. Publicover moved adjournment
Ms. Morrison seconded
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for March 17, 2009
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PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Dale Lewis, Junior Warden Marcia Anderson Darla Brown Frank Karel Susan Morrison Stephen Rhody Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Bill Miller Jim Solomon |
7:10 p.m. with a prayer by Fr. Beddingfield.
Draft Minutes of February Vestry meeting (previously distributed) were reviewed.
Mr. Karel moved acceptance.
Mr. Publicover seconded.
The Rector invited Mr. Shawn Strout to provide the Vestry with an update of his experiences so far in his discernment process and on his current work at St. Margaret’s.
Mr. Sturgeon reported that income to date is exceeding expectations at 27.7% of budgeted amount versus the 16% target at this point, and expenses are running below target, too. He also reported that he had received the 2007 audit. In response to a question, he clarified that the $5000 grant to the Newcomers Ministry from the Endowment Fund approved in the previous meeting was in addition to the $1700 budgeted for it by the Vestry.
Senior Warden’s Report
Ms. Suggs reported that she had received a letter from Transitional Housing Corporation thanking the Parish for its recent grant.
Mr. Lewis reported that he would meet with the architect Mr. Fetterman on March 19 regarding the accessibility project. It is his intention to work with the architect to develop a work proposal and benchmarks to ensure the project maintains progress. He also reported that church building maintenance had improved.
The Vestry discussed the impending resignation of the Sunday School Director Marcia Andersen and how to engage parents in determining the future direction of the Sunday School program. A number of approaches were discussed and the Vestry will revert to the topic in future meetings.
The Vestry discussed the planned Vestry Retreat, the goals for the Retreat, the agenda, and whether to use the services of a meeting facilitator. After extensive discussion, the Vestry decided not to use a facilitator. The Vestry agreed to ask Ms. Andersen, Mr. Karel and Mr. Rhody to work to develop an agenda proposal for approval by the Vestry.
Mr. Publicover moved adjournment
Ms. Morrison seconded
The meeting was adjourned at
STEPHEN JACOBS , registrar
Vestry Minutes for February 17, 2009
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PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Dale Lewis, Junior Warden Darla Brown Susan Morrison Bill Miller Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Marcia Anderson Frank Karel Stephen Rhody |
7:04 p.m. with a prayer by Fr. Beddingfield.
Draft Minutes of December 2008 Vestry meeting (previously distributed) were reviewed.
Mr. Publicover moved acceptance.
Mr. Solomon seconded.
The Rector’s report was distributed and a copy is attached. The Rector noted he would be attending the Endowed Parish Consortium meeting in
Mr. Sturgeon reported that the 2008 budget deficit was $51,500. He noted again that this was not too far off the budget for 2008 which had envisioned a budget deficit. The 2009 Budget as approved by the Vestry at the February 3 meeting would remain at $618,800 and that it could be revised as circumstances warrant.
Senior Warden’s Report
Ms. Suggs proposed additional dates for a Vestry retreat. The Senior Warden also clarified that she would work finding time for a mutual ministry review of the Vestry and the Rector.
Mr. Lewis reported that the Buildings and Grounds Committee will meet with the All Soul’s architect Mr. Fetterman to develop milestones to resolve planning of the accessibility project. The Junior Warden emphasized that his guiding principles would be openness, communication and congregation participation.
The Vestry received a briefing from the Mrs. Pat Dresser, Chair of the Endowment Board, regarding its recommendations for grants for 2009. She reported that $69,000 was available for grants and that the Board had received more requests than it had funds available. She reported that the Board had sought to award grants to a diverse group of applicants both in the
Ms. Suggs moved that the Vestry approve the recommendation of the Endowment Board to disburse $60,000 in grants as per the attached list.
Mr. Publicover seconded.
Mr. Publicover moved adjournment
Mr. Solomon seconded
The meeting was adjourned at
STEPHEN JACOBS, registrar
February 3, 2009 (The date of this meeting was unusual because of the Presidential Inauguration)
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PRESENT: John Beddingfield, Rector Frank Karel Dale Lewis Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Ray Myrtle, Junior Warden Darla Brown Bill Miller Susan Morrison |
7:04 p.m. with a prayer by Fr. Beddingfield .
Draft Minutes of December 2008 Vestry meeting (previously distributed) were reviewed.
Ms. Suggs moved acceptance with edits.
Ms. Anderson seconded.
Action: Approved unanimously as amended.
The Rector’s report was distributed. The Rector highlighted his priorities for 209 which include a continued focus on Sunday’s worship experience, developing a centering/contemplative prayer group, pastoral care, and Christian Education.
Mr. Sturgeon reported preliminarily that the current budget deficit was $48,000. He noted that this was not too far off the budget for 2008 which had envisioned a budget deficit. He also reported on the outcome of the 2008 pledge effort and noted that it was surprisingly good given the current economic downturn. There was a forty per cent increase in the number of pledges that increased in amount
Action: The Treasurer’s Report was received.
The Treasurer also reported that the Finance Committee had proposed to restore the pay increase it previously recommended cutting, but only at a 3 percent rate. The Committee also recommended that repointing of the exterior stone work on the church walls should be a priority. It also suggested that All Souls not decrease its Diocesan Giving Pledge, but have it remain at 8 percent. Mr. Solomon noted that there was available from the Endowment $70,000 for grants this year
Mr. Karel moved that the revised budget for 2009 be adopted.
Mr. Publicover seconded.
Action: Approved unanimously.
Ms. Suggs reported that she had received a thank you message from the Community of Hope for the gift cards that All Souls donated. She also intends to visit the
Junior Warden’s Report
There was no report from the Junior Warden.
Ms. Anderson reported on the church exploration activity for the Sunday School scheduled for February 28 and asked for help from the Vestry.
The Rector reported that Mr. Myrtle had resigned as Junior Warden. He further reported that Mr. Lewis had volunteered to serve as Junior Warden until the Annual Parish Meeting in May, at which point a Junior Warden would be elected to serve the remaining year of the Junior Warden’s term. Following discussion the Vestry agreed to appoint Mr. Lewis as Acting Junior Warden, to express its regret at Mr. Myrtle’s resignation, and to authorize the Senior Warden to communicate these decisions to the Parish.
Mr. Publicover moved that the Vestry accept the resignation of Mr. Myrtle from the Vestry with sadness and regret.
Ms. Suggs seconded.
Action: Approved unanimously.
Mr. Solomon moved that the Vestry appoint Mr. Lewis as Junior Warden ad interim.
Mr. Rhody seconded.
Action: Approved unanimously.
Mr. Publicover moved to adjourn.
Mr. Karel seconded.
The meeting was adjourned at
STEPHEN JACOBS,
Note: The Vestry did not meet in January 2009 due to inclimate weather.
Vestry Minutes for December 2008
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PRESENT: John Beddingfield, Rector Frank Karel Dale Lewis Bill Miller Susan Morrison Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Ray Myrtle, Junior Warden Darla Brown |
Called to order at 7:09 p.m. with a prayer by Fr. Beddingfield .
Minutes
Draft Minutes of November 2008 Vestry meeting (previously distributed) were reviewed and minor edits provided.
Ms. Suggs moved acceptance with edits.
Ms. Anderson seconded.
Action: Approved unanimously as amended.
Rector’s Report
The Rector’s report was distributed. The Rector proposed moving the regularly scheduled January Vestry Meeting to January 27 due to the Inauguration of the President of the
Ms. Morrison moved that the meeting be moved to
Mr. Karel seconded.
Action: Approved unanimously as amended.
The Ministry Day previously scheduled for Sunday, January 18 will also be moved to Sunday, January 25.
Treasurer’s Report
Mr. Sturgeon reported preliminarily that the current budget deficit was $49,000. He noted that income was at 96 per cent of the budgeted amount but that expenses for November were 98 per cent of the target. The Vestry discussed various options for holding the Endowment Funds but no decisions were taken.
Action: The Treasurer’s Report was received.
The Treasurer also reported that the Finance Committee had proposed cuts to the 2009 asking budget in light of the pledges received to date. He noted that he had received 20 fewer pledges than in 2008 but that 42 per cent of the new pledges were of a higher amount.
Ms. Suggs moved that the revised budget for 2009 be adopted subject to further review in January 2009.
Ms. Morrison seconded.
Action: Approved unanimously.
Senior Warden’s Report
Ms. Suggs reported on her activities writing letters to sick and recovering parishioners. She noted a letter that had been received from Bishop Chane. She reported that the Senior Luncheon earlier in the month had been well received. She also noted that the dates of February 21 and March 21 and 28 were no longer options for a vestry retreat.
Junior Warden’s Report
There was no report from the Junior Warden.
Liaison Reports
Newcomers
Mr. Lewis reported that the Newcomers Reception on December 14 had been successful. He also reported on his efforts to draft appraisal procedures including performance plans, evaluation criteria and schedule for parish staff, starting with the Sexton, Organist/choir director/ and parish administrator and shared drafts of these with the Vestry.
Mr. Publicover moved that Mr. Lewis be authorized to complete performance plans and evaluation criteria for the Sexton, Organist/Choir Director and Parish Administrator for final Vestry approval.
Mr. Karel seconded.
Action: approved by the Vestry
Adjournment
Mr. Karel moved to adjourn.
Mr. Lewis seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for November 2008
VESTRY MINUTES
November 18, 2008
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PRESENT: John Beddingfield, Rector Darla Brown Dale Lewis Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Ray Myrtle, Junior Warden Frank Karel Bill Miller Susan Morrison |
Called to order at 7:09 p.m. with a prayer by Fr. Beddingfield .
Minutes
Draft Minutes of October 2008 Vestry meeting (previously distributed) were reviewed and minor edits provided.
Ms. Brown moved acceptance with edits.
Ms. Anderson seconded.
Action: Approved unanimously as amended.
Rector’s Report
The Rector’s report was distributed. On the administrative staff front, Fr.
Fr.
Treasurer’s Report
Mr. Sturgeon reported preliminarily that the current budget deficit was $63,000. He noted that 86 per cent of pledges had been received. Regarding the 2009 fiscal year, he noted an increase in pledge amounts in 2009, and that 50 per cent of the dollar target had been reached but that the number of pledge unites was way short of the target. The Vestry discussed concerns about the visibility of the asking budget in light of the state of pledges.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs reported changes in the Christmas Giving Tree procedures and that donors are now asked to provide gift cards from Target rather than having to shop for gifts.
Junior Warden’s Report
The Junior Warden was absent from the meeting because of illness, but provided a written report of activities and updates.
Liaison Reports
Sunday School
Ms. Anderson reported on events in the Sunday School, including a Blessings Tree at Thanksgiving and upcoming Christmas skits to raise funds for malaria nets. She plans to announce her resignation from the Sunday school after January. The Vestry also discussed the possible need for a Care Givers Coordinator.
Personnel
Mr. Lewis reported that he will continue his efforts to develop a staff appraisal process.
The Vestry also discussed scheduling a Ministries Day, possibly January 18 and to consider holding these events more frequently. Updating the existing brochure on All Souls activities was also discussed.
Father
Old Business
Absentee Voting at Annual Parish Meetings: The report by Mr. Karel at the October Vestry Meeting provoked a spirited discussion among the Vestry which eventually decided not, at this time, to alter the existing procedures.
Endowment Board Grant Recommendation: Fr.
Mr. Publicover seconded.
Action: Motion approved unanimously.
Adjournment
Mr. Solomon moved to adjourn.
Ms. Suggs seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for October 2008
VESTRY MINUTES
October 21, 2008
|
PRESENT: John Beddingfield, Rector Ray Myrtle, Junior Warden Darla Brown Frank Karel Dale Lewis Bill Miller Susan Morrison Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: None |
Called to order at 7:05 p.m. with a prayer by Fr. Beddingfield .
Minutes
Draft Minutes of September 2008 Vestry meeting (previously distributed) were reviewed with minor edits provided.
Ms. Morrison moved acceptance with edits.
Ms. Suggs seconded.
Action: Approved unanimously as amended.
Rector’s Report
The Rector’s report was distributed.
Treasurer’s Report
Mr. Sturgeon reported preliminarily that the budget deficit was $54,000 but he noted that this included a number of large invoices and no further large expenses were anticipated. The Vestry discussed its concerns about the state of the Parish finances.
Mr. Sturgeon reported that he had moved Parish funds to insured accounts as instructed by the Vestry.
The first draft of the 2009 asking budget has been prepared and the Finance Committee has approved sharing it with the Parish at large for transparency purposes. Fr.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs reported that the Children’s Halloween party had been successful. She also asked for Vestry prayers as All Souls undertakes its annual Stewardship process.
Junior Warden’s Report
Mr. Myrtle reported that the final engineering study of the status of parish buildings had been received along with recommendations for a number of minor projects. He noted that some could be deferred but recommended that replacement of the water heater and supply lines be undertaken soon. He expects that the heater and re-piping would cost $5,000 each. The engineering study will be made available to the Vestry. The Junior Warden also submitted a written report.
Mr. Myrtle provided some preliminary ideas for the accessibility project and reminded the Vestry that it had discussed making it part of the Parish’s centennial activities. The Vestry discussed various options and asked Mr. Myrtle to continue to work with the architect to develop plans. Vestry Members also noted that a capital campaign may be necessary.
Liaison Reports
Newcomers
Mr. Lewis reported that the first Newcomers Reception held in the undercroft had been a success with 17 visitors and parishioners attending. Another reception will be held December 14. He thanked the Vestry for its participation in making these receptions successful.
Sunday School
Ms. Anderson reported on a recent gathering of parents to discuss the Sunday School and opportunities for teaching and support.
Old Business
Mr. Karel reported his findings with regard to absentee voting for Parish Meetings. The Vestry will review his report and discuss further at another meeting.
Adjournment
Mr. Publicover moved to adjourn.
Mr. Lewis seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for September 16, 2008
VESTRY MINUTES
September 16 2008
|
PRESENT: John Beddingfield, Rector Ray Myrtle, Junior Warden Dale Lewis Bill Miller Stephen Rhody Jim Solomon Bob Publicover Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Susan Morrison Darla Brown Frank Karel |
Called to order at 7:25 p.m. with a prayer by Fr. Beddingfield .
Minutes
Draft Minutes of July 2008 Vestry meeting (previously distributed) were reviewed with minor edits proposed.
Ms. Morrison moved acceptance with edits.
Mr. Solomon seconded.
Action: Approved unanimously as amended.
Rector’s Report
The Rector’s report was distributed. Fr.
Treasurer’s Report
Mr. Sturgeon reported preliminarily that the budget was $25,000 in deficit at the end of August mostly due to the repair work that has been completed and bills paid. He further noted that pledges were running above projections but so are expenses.
He further reported that rather than move to other banks a number of accounts in SunTrust Bank that were in excess of FDIC insurance limits as discussed at the July Vestry meeting, he had placed them in equally safe Treasury bills in an investment account with the approval of the Finance Committee. Last, he reported his concerns about the lack of attentiveness of the All Souls Parish accountants, and the need to start preparing records for the regular audit.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs noted that Stewardship season would arrive soon and the Vestry needed to discuss what pledge cards should say and what message should be delivered to the congregation. New Vestry liaisons for various ministries needed to be decided by year end. Last, Ms. Suggs agreed to take on responsibility for the annual Christmas giving tree for 2008 but asked the Vestry to consider whether to continue with this ministry.
Junior Warden’s Report
Mr. Myrtle reported that the nursery foundation project was completed and had withstood the test of heavy rainfalls. He expressed his concerns about access to the parish and the problems created, consequently the Vestry will need to consider whether a complete re-key of the building is needed. The long awaited engineering study has been completed. Among other issues, it noted the need to replace the water heater and the A/C plant in the very near future. Mr. Myrtle will get bids on the water heather. Last, pointing of stone around the main entrance has been completed. There will be no more repointing done until a funding source is identified in the future.
Liaison Reports
Due to the summer breaks there was little to report. However, the Vestry Liaisons have been identified:
Communications and Publicity
Liaison Reports
The Rector proposed that the Vestry take up the issue of committee liaison assignments in September, and that the Vestry reflect on the structure of the Sunday Adult Forum program for possible revision in 2010. Ms Brown agreed to continue to coordinate the program for this year with the help of Dan Davis.
Communications and Publicity
None.
Education
Ms. Brown, Dan Davis will be working on Adult Forum. Ms. Anderson will work on Sunday School.
Newcomers
Mr. Rhody, Mr. Lewis, and Ms. Morrison are exchanging ideas.
Outreach
Ms. Suggs.
Pastoral Care
Mr. Karel and Mr. Miller.
Worship and Music
Mr. Rhody
Personnel
Mr. Lewis
Endowment Board
Mr. Solomon reported that while the financial markets had been in turmoil, All Souls’ funds were only down about 3 per cent overall due to its strong position in bonds. $30,000 is still available for grants.
Old Business
None.
New Business
The Rector asked for comments on a draft brochure that had been prepared on a Legacy Society for All Souls, and asked for other ideas on ways to honor individuals who agreed to include All Souls in their estate planning.
Mr. Solomon moved that the Vestry approve the withdrawal of $10,000 from the Endowment Fund to pay for nursery repairs.
Mr. Lewis moved acceptanc.
Mr. Publicover seconded.
Mr. Solomon reported that a grant had been requested by a parishioner for a City Heroes community service project that would help DC School System students meet their community service requirements for graduation. The Board recommended the Vestry approve $2,400 as a pilot project for All Souls’ involvement. After discussion the Vestry agreed more financial and performance information was needed.
Mr. Publicover moved to table the recommendation of the Endowment Board.
Mr. Lewis seconded.
Action: The vestry agreed unanimously to table the request until more information is received.
The Vestry meeting was observed by
Adjournment
Mr. Publicover moved to adjourn.
Mr. Lewis seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for July 2008
VESTRY MINUTES
July 15, 2008
|
PRESENT: John Beddingfield, Rector Ray Myrtle, Junior Warden Marcia Anderson Frank Karel Dale Lewis Bill Miller Stephen Rhody Jim Solomon Bob Publicover (by telephone) Stephen Jacobs, Registrar Larry Sturgeon, Treasurer |
ABSENT: Susan Morrison Nancye Suggs, Senior Warden Darla Brown |
Called to order at 7:04 p.m. with a prayer by Fr. Beddingfield.
Minutes
Draft Minutes of June 2008 Vestry meeting (previously distributed) were reviewed with minor edits proposed.
Mr. Myrtle moved acceptance with edits.
Ms. Anderson seconded.
Action: Approved unanimously as amended.
Rector’s Report
The Rector’s report was distributed. Fr. Beddingfield reported that Bishop Montgomery would visit the Parish on September 21. He also noted that Shawn Strout, Lisa Zaina, and Norman Whitmire had moved forward in their discernment process.
Ingather Sunday is scheduled for September 7. That evening Mr. Myrtle will host a dinner for the Vestry at his residence.
Treasurer’s Report
Mr. Sturgeon reported preliminarily that revenue for May was in deficit at $13,000.00. He further reported that he had acted as instructed by the Vestry to withdraw funds from accounts that are in excess of $100,000 and place $60,000 in a Certificate of Deposit to ensure that Parish funds remain FDIC-insured. He noted that other accounts also had deposits in excess of $100,000. The Vestry agreed that accounts in excess of the current FDIC limit of $100,000 will be reinvested in other FDIC institutions. Any exceptions (due to fluctuating monthly balances) will be submitted to the Vestry for further review. The Finance Committee will meet in August to review all of these accounts.
Mr. Solomon moved that the Vestry direct the Finance Committee and the Treasurer to examine all Parish-owned bank accounts and to take immediate action 1) to ensure that all Parish funds are fully insured in accordance with the requirements of the FDIC and that no accounts hold deposits in excess of the $100,000.00 FDIC-insured limit, and, 2) report to the Rector and Senior Warden when this direction has been completed.
Mr. Karel seconded.
Action: Motion approved unanimously.
Mr. Sturgeon raised his continued concern with the performance of Parish accountants and the Vestry agreed to keep the matter under review.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
No report.
Junior Warden’s Report
Mr. Myrtle reported that repointing of the exterior walls was underway with completed of the project expected in mid-August. The nursery foundation project is nearing completion. The long-expected report assessing the overall state of the ASC plant’s mechanical systems was expected July 30.
Liaison Reports
The Rector proposed that the Vestry take up the issue of committee liaison assignments in September, and that the Vestry reflect on the structure of the Sunday Adult Forum program for possible revision in 2010. Ms Brown agreed to continue to coordinate the program for this year with the help of Dan Davis.
Old Business
None.
New Business
The Vestry received a request from the Endowment Board to approve a grant of $1000 for the Hoops Sagredo program for at-risk youth from the area to spend a month in
Ms. Anderson moved that the Vestry approve the grant.
Mr. Publicover seconded.
Action: Motion approved unanimously.
The Rector proposed that the Parish renew its participation in the Virginia Theological Seminary field education program and accept a seminarian in the 2009-2010 year. The participation fee of $1200 will need to be reflected in the next Parish Budget.
Mr. Karel moved the Vestry approve the proposal to participate in the
Mr. Publicover seconded.
Action: Motion approved unanimously.
Adjournment
Mr. Lewis moved to adjourn.
Mr. Publicover seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Annual Meeting, Sunday, May 25, 2008
ANNUAL PARISH MEETING MINUTES
Call to Order
The 2008 Parish Meeting was called to order by Senior Warden Suggs at
Certification of Voters
The Parliamentarian certified the voters list. He noted the addition of M/M Houles since the draft list had been published.
Elections
Junior Warden: Ms. Suggs called for nominations from the floor. As there were none, nominations were closed. A motion to re-elect of Mr. Myrtle by acclamation was unanimously approved.
General Members: Ms. Suggs called on the four nominees to speak to their candidacies. Mr. Domenico, Mr. Miller and Mr. Solomon spoke for themselves, while Mr. Brannon spoke on behalf Mr. Publicover who was out of the city. Ms. Suggs called for additional nominations. As there were none, a motion to close the nominations was approved unanimously.
Reports
The Senior Warden offered her report and highlighted the Parish achievements in the past year, including the selection of a new Rector and Music Director.
The Junior Warden reported on the status of numerous projects to enhance the All Souls facilities, including the completion of handicap accessibility for the Church entrance and new landscaping.
The Treasurer reported that the finances of the Parish are sound, and that it had ended the fiscal year with a surplus.
The Chairwoman of the Endowment Fund reported that 10 grants had been made during the year, and that the fund had appreciated eight percent over the year and stood at $1.8 million.
All reports are attached to these minutes.
Announcement of Election Results
The Senior Warden announced that Mssrs. Solomon, Miller and Publicover had been elected for the three open Vestry general member seats. On behalf of the Vestry and Parish, she thanked Mssrs. Domenico and Whitmire for their service on the Vestry.
Adjournment
A motion to adjourn was seconded and the meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for May 2008
May 20, 2008
VESTRY MINUTES
|
PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Ray Myrtle, Junior Warden Marcia Anderson Darla Brown Frank Karel Dale Lewis |
Bill Miller Stephen Rhody Jim Solomon Stephen Jacobs, Registrar Larry Sturgeon, Treasurer ABSENT:
Susan Morrison Bob Publicover |
Called to order at
Draft Minutes of April 2008 meeting (previously distributed) were reviewed with minor edits proposed.
Mr. Myrtle moved acceptance with edits.
Ms. Brown seconded.
Action: Approved unanimously as amended.
2008 Vestry Members
Re-elected Junior Warden and newly elected member Mr. Miller signed their oaths of office and were received by the Vestry with prayer led by Fr. Beddingfield. The Registrar (Stephen Jacobs) and Treasurer (Larry Sturgeon) were re-appointed by the Vestry.
Rector’s Report
The Rector’s report was distributed. Fr. Beddingfield reported Fr. Worthley would substitute for him during his absence in June.
The Rector also noted that as time permitted he was working to regularize procedures for the use of the Church for weddings and for other matters affecting the Parish such as receipt of bequests.
Treasurer’s Report
Mr. Sturgeon reported that revenue for April was in surplus at $2500.00. For the year-to date, income has exceeded expenses by $73,000.00. The preliminary balance sheet was reviewed. Mr. Sturgeon noted that the categorization of certain accounts raised at the March Vestry meeting was correct.
The Vestry also held a preliminary discussion of the required audit due in July, and whether and when to have a fuller in-depth audit completed.
The Senior Warden noted that the $125 in Heifer Funds should be sent to the Heifer Project and the Treasurer took it on board.
Mr. Solomon reported that the Endowment Fund Committee intended to put some funds into an international-focused mutual fund.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs noted the Vestry had worked very well together over the past year, and applauded the team work of Members. She wants to discuss her ideas for vestry activities in September and encouraged Members to consider whether they wished to make changes in their Committee Assignments or to take on other matters. She encouraged Members to consider events to commemorate the centenary of the founding of All Souls and will make proposals later. One idea is to hold a picnic with Church neighbors.
Junior Warden’s Report
Mr. Myrtle reported that work permits for the nursery foundation work had been obtained and that work would begin on June 2 which should take two weeks to complete. He noted the need to include the cost of permits in the budget for any future projects.
Liaison Reports
Communications and Publicity
Mr. Rhody reported no current activities but noted an Upcoming Diocesan program on Evangelism that he and Mr. Lewis would attend.
Education
Ms. Andersen noted that Sunday School year had ended. She will recruit teachers for next year and a replacement for herself as Sunday School head. She hoped to have 3 classes in the coming year.
Newcomers
No report
Outreach
The Rector encouraged the Vestry to consider new ideas on outreach and mission with the departure of Mr. Domenico from the Vestry. Mr. Solomon reported on ideas from a recent Diocesan program on how to reach out to the neighborhood for new members and ideas on fund raising. The Vestry was enthusiastic about using reusable grocery bags with ASC logo/information printed on them which could be sold at the Saturday farmer’s market.
Pastoral Care
No report.
Worship and Music
No report.
Personnel
No report.
Other matters
Ms. Suggs noted the need to identify a person to manage the maintenance of the kitchen facilities.
Old Business
Endowment Board Bylaws
Fr. Beddingfield reported he had nearly completed identifying participants for the working group to review the Endowment Board Bylaws and their relationship to the Parish Bylaws.
New Business
Fr. Beddingfield raised the question of whether to use absentee ballots for annual elections. Ms. Suggs noted that there were a number of issues absentee ballots raised that needed to be carefully considered, and she encouraged formation of group to review the idea and to examine the Parish Bylaws and propose other changes to update them. Mr. Karel volunteered to undertake researching how other Parishes handled absentee ballots and to make recommendations to the Vestry. There was some discussion of considering changing the date of the Annual Meeting mandated under the Bylaws as it occurs so late in the year.
Adjournment
Mr. Karel moved to adjourn
Ms. Andersen seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for April 2008
Vestry Minutes for March 2008
VESTRY MINUTES
March 18, 2008
|
PRESENT: John Beddingfield, Rector Nancye Suggs, Senior Warden Ray Myrtle, Junior Warden Marcia Anderson Darla Brown Tony Domenico Frank Karel |
Dale Lewis Susan Morrison Stephen Rhody Jim Solomon Norman Whitmire Stephen Jacobs, Registrar Larry Sturgeon, Treasurer ABSENT: none
|
Called to order at 7:10 PM with a prayer by Fr. Beddingfield.
Minutes
Draft Minutes of
Mr. Domenico moved acceptance with additions.
Mr. Karel seconded
Action: Approved unanimously
Rector’s Report
The Rector’s report was distributed. Fr. Beddingfield highlighted several items: The Friday night Masses have been suspended for the indefinite future. The Koinonia Group which had sponsored the Mass would continue other activities.
The Rector noted changes made to the Diocesan discernments process, emphasizing that candidates will not remain with their home parish but would be supervised by a candidate committee at another parish. Mr. Strout has nearly finished his process, and it possible that another parishioner may wish to start discernment. As well, ASC may receive a candidate to supervise in the future.
Fr. Beddingfield noted the choice of a new music leader by the search Committee and start day of mid-May is anticipated. April 27 will be Mr. Roach’s last Sunday.
Treasurer’s Report
Mr. Sturgeon presented the preliminary February financial report noting that income exceeded expenses by $5000 and that for the year ASC is $78,000 in surplus. He will produced a consolidated report for all items, not just operating funds, next month.
Action: The Treasurer’s Report was received.
Senior Warden’s Report
Ms. Suggs thank the vestry for the work the previous Saturday to clean the undercrofts. She noted that she would meet with the Stewardship Committee in April to consider ways to promote stewardship throughout the year. Planned giving will be explored, and the Committee may consider production of a brochure.
She reported that the Nominating Committee consists of Mr. Whitmire, Mr. Lewis and herself. Mr. Domenico will nee to file soon as he is standing for another term, as will Mr. Solomon. No filings have been received to day.
Ms. Suggs asked for ideas on ways to recognize Parish children’s major life events, such as graduations.
Junior Warden’s Report
Mr. Myrtle distributed his report (attached). He noted that ASC might have a new electricity provider in April, which he expects will reduce electrical bills. He drew notice to the stage curtains and the need to consider how to ensure children’s safety during coffee hour when the curtain may be drawn.
A contractor should start work on the nursery foundation work in April.
Liaison Reports
Communications and Publicity
Ms. Morrison also noted the undercroft cleanup success, and the Vestry discussed means to provide additional advance notice of further such events. The newly available space will benefit various Ministries but usage will be supervised by Mr. Rhody and Ms. Morrison.
Old Parish records were found in the women’s music room and the Vestry discussed options to maintain them and other Parish records. For the moment, they will be stored off-site. Mr. Huber may be tasked to review the records and make recommendations as to their disposition.
Ms. Morrison noted publicity area in the undercroft will be reviewed but the committee had not yet met. Ms. Suggs suggested advertising in the Cathedral newsletter.
Education
Ms. Andersen reported she is a consulting parent regarding Sunday school options, and that there may be a new teacher appointed shortly. Ms Brown reported that Sunday Forum topics have been planned through the Annual Meeting. She noted that the Committee might need a replacement for Mr. Strout.
Newcomers
The most recent newcomers event was judged successful with 16-17 newcomers out of 34 participating. Ms. Morrison reported there would be another event in the spring and that she hoped selected Parishioners would participate. She invested the Vestry to suggest possible participants who could help newcomers experience the wide variety of ASC members and activities.
Outreach
Mr. Domenico reported that Partners in Progress would be furnishing an apartment in the Spring with ASC participation. He hopes for two Habitat for Humanity opportunities for Parishioners this May and Octobers.
The ASC Photo Directory project is well underway and 75 Parishioners already signed up. No decision was reached on how many additional copies to order beyond the immediate needs of the Parish.
Pastoral Care
Mr. Karel noted that the healing ministry was dwindling and needed to be reconfigured as well as new ministries considered. The Vestry discussed these issues but no conclusions were reached.
Worship and Music.
Mr. Rhody and Mr. Whitmire reported the enthusiasm of the choir over the selection of the new Choir Master. Additional paid choristers positions are under consideration. They noted the need for new robes and music folders.
Personnel
Mr. Lewis and the Rector noted the need to set dates for employee evaluations and to prepare job descriptions.
Old Business
1. Endowment Board Bylaws.
Fr. Beddingfield noted that the Vestry had received copies of the Endowment Bylaws and Resolutions. He suggested a working group of 3 Vestry members and 3 Endowment Board members review them and respond to Mr. Rhody’s concerns. Mr. Howell, Mr. McGee and Mr. Soloman were suggested as Endowment Board participants in the work group. The Vestry agreed to consider candidates.
The Rector moved that he be authorized to appoint members of a Working Group to Review Parish Endowment Board bylaws.
Mr. Lewis seconded.
Action: Resolution approved unanimously.
2. Parochial Report
The Rector noted that membership statistics were not in the best order. He also noted that official records ought to be on acid-free paper.
Mr. Domenico moved acceptance of the Report.
Mr. Lewis seconded.
Action: Accepted unanimously.
New Business
Mr. Whitmire reported on his discernment process and that he will be joining
Adjournment
Mr. Domenico moved to adjourn
Ms. Suggs seconded.
The meeting was adjourned at
STEPHEN JACOBS
Registrar
Vestry Minutes for February 2008
VESTRY MINUTES
PRESENT:
John Beddingfield, Rector
Nancye Suggs, Senior Warden
Ray Myrtle, Junior Warden
Marcia Anderson
Frank Karel
Dale Lewis
Susan Morrison
Stephen Rhody
Norman Whitmire
George Barnum, Registrar
Larry Sturgeon, Treasurer
ABSENT:
Darla Brown
Tony Domenico
Jim Solomon
Called to order at
Minutes of
Karel moved acceptance with addition or correction
Rhody seconded
Approved
Rector's Report (distributed)
Reported on work with Peter Turner on listservs.
A letter needs to be sent to Sam Baker making clear that we bear no responsibility for his piano, which remains in the Choir Room. Nancye Suggs will write the letter.
Treasurer's Report
Actually ended 2007 $9900 in the black.
January is ahead $97,000., probably due to beginning of year single payment pledges.
Senior Warden's Report
Nancye attended Diocesan Convention at the end of Jan., a good experience.
Annual meeting is upcoming, the third Sunday in May. Solomon, Domenico, and Whitmire are the outgoing members who would form the nominating committee, Solomon may stand for reelection, so other will need to be appointed. Deadline for nominees is in April.
Nancye will prepare information for the congregation on where the pledge drive ended up--revising the poster from the fall.
Junior Warden's Report
WASA has reported on the problem with water pressure. Pipes inside the building will need to be replaced, the issue will be included in the engineering study.
Permits for the nursery have been approved by the District government. Hope that work will begin very soon, with exterior work finished by Easter.
Engineering study in progress.
Old business
Rhody and Morrison reported on considerations on the use of the Undercroft (att). Susan Morrison, Stephen Rhody, the wardens, and the rector will discuss the report and see what further actions are required. Myrtle will be responsible for policing the kiosk. Vestry and rector need to make decisions about gifts to the church. Need a policy for the acceptance of gifts. Ray, Dale, Nancye will join the rector in developing a gift acceptance policy.
New agenda format will begin next month, due to problems with the listserv.
Pictorial directory work is continuing.
Heifer Project: Proposal for fundraiser at coffee hour for Heifer Int. from Charlie Boone and Carolyn Farmer. Vestry sense is that a bake sale at coffee hour is fine, but not food for donation/sale at coffee hour. Marcia Anderson will contact Charlie.
New business
Mike McGee reported for the Endowment Fund Board. (distributed)
The board asks that the vestry raise the current cap of $5000 to $10000 for individual grants, amending the board's spending guidelines.
Moved : Nancye Suggs
Seconded: Marcia Anderson
passed
Board asked approval for this years grants (att)
Moved: Ray Myrtle
Seconded: Marcia Anderson
passed
Vestry acccepted the resignation of George Barnum as Registrar, with regret..
Susan Morrison moved
Dale Lewis seconded
passed
Rhody questioned procedures and policies surrounding the Endowment. Copies of the Endowment Fund bylaws will be distrubuted to all vestry members for further discussion.
Adjournment
Frank Karel moved to adjourn
Marcia Anderson seconded
Meeting adjourned at
GEORGE BARNUM
Registrar
Vestry Minutes for January 2008
VESTRY MINUTES
MONTHLY MEETING
PRESENT:
John Beddingfield, Rector
Nancye Suggs, Senior Warden
Ray Myrtle, Junior Warden
Marcia Anderson
Tony Domenico
Frank Karel
Dale Lewis
Susan Morrison
Stephen Rhody
Jim Solomon
Norman Whitmire
Larry Sturgeon, Treasurer
ABSENT: Darla Brown
George Barnum, Registrar
Called to order at
Minutes of
Domenico moved acceptance with changes of insertion of “Joanie and her friends”, a non profit organization that gives money to churches for accessibility.
Morrison seconded
Rector's Report
Delayed till later in meeting—see New Business
Treasurer's Report
Sturgeon said ASC is $20,000 in the black for fiscal 2007.
Discussion ensued about the endowment accounts (3 categories, including the endowment fund and the rectory fund) and the
deposit accounts (2 categories). Rhody suggested a need for an income line and Karel asked that a balance sheet be provided monthly. Solomon said the finance committee will begin meeting more frequently on a quarterly basis.
Senior Warden's Report
Suggs urged the vestry to “brainstorm” ideas and goals for ASC upcoming
Centennial and perhaps set handicapped access as our goal by 2011. She
Also reported ASC received a “thanks for the check” letter from
Theological Seminary.
Junior Warden's Report
Myrtle said he had “just updates: the nursery repair project (creating light
wells and regarding outside) has been delayed byneed for permit
approval by the Historic Preservation Commission; the goal is now to
begin in February; new hearing devices for use during the services have been ordered .
Old business
Suggs raised the issue of handicapped parking space and the possibility
ASC could get two parking permits for
Church. She said St. Columba’s had a similar arrangement. Vestry agreed
We need to do this and Administrator Issac Borocsz will check into this.
New business
Fr. Beddingfield said he would like each Vestry member to talk about the
areas and ministries they are liason for…updates on activities and content
at each meeting, to provide more content and action. (list of committee
liaisons attached.
He also spoke briefly about the soon to be
and a goal to donate money and hands on help from our parish to ASC-LA.
Domenico urged less discussion on reports and more discussion of “buildingthe church community”. He cited the parish survey reflecting that people “want more hands-on”
Karel said he would like the Vestry to see requests made to the
Endowment, both granted and turned down. He also suggested presenting
this information to the AS parish.
Morrison and Rhody agreed to prepare a report on use of the Undercroft for the next meeting.
Meeting adjourned at
Susan Morrison for GEORGE BARNUM
Registrar
