ABSENT:

Tony Domenico further moved that any carryover  of income over expense (if available)  be designated for building  expense.
    Susan Morrison seconded
    Approved

Jim Solomon moved that the vestry designate funds in the Suntrust MMA to operating for building repair expenses.
    Tony Domenico seconded
    Approved

Senior Warden's Report
Nancye Suggs reported that she met with  Larry Sturgeon to rectify financial reoprts, which have confused designated funds with operating funds.  It has resulted in adjustments to the year-end figures.
Looked at list of outstanding pledge units; vestry members will call remaining holdouts.

Junior Warden's  Report
distributed
Vestry affirmed direction on current projects for repointing and foundation.
A grant has been received from  The Christian Fund for the Disabled, a program of Joni and Friends, for the purchase of hearing assistive devices.

Old business
none

New business
Tony Domenico explained Heifer Project Int'l ; proposes a Heifer fundraiser in spring.

Jim Solomon reported that Endowment Board uses 5% of gain on investments for outreach grants, in  2007  that amounted to $52100  of which 10K remains. The board recommends three additional grants:
$5000 to Bishop John T. Walker School
$500 to Bishop's Advent Children's Campaign
$300 for gifts to St. John's Hospital, Jerusalem
Solomon moved to approve $5800 for the additional grants.
    Tony Domenico seconded
   Approved

Nancye Suggs explained that we are seeking a new AIDS-related beneficiary, instead of Whitman Walker, since it's felt that Whitman Walker is not presently an effective steward. Possibilities include  Food & Friends and  PetsDC, both of which are effective and well run organizations.

A reminder that January 12 is Fr. Beddingfield's installation; Reception & logistical volunteers needed

Adjournment
    Tony Domenico moved to adjourn
    Norman Whitmire seconded
Meeting adjourned at  8:20PM

Respectfully submitted,
GEORGE BARNUM
Registrar

Called to order at  7 PM with a prayer by Fr.  Beddingfield.

Minutes of  10/16/2007 meeting (previously distributed)

Tony Domenico moved acceptance without addition or correction

Dale Lewis seconded

Approved

Rector's Report

Fr. Beddingfeld, in his rector’s report, said Baiba Kelly will share in pre-marital counseling with him; they will meet with the couple three times and Baiba will give Fr. B her thoughts.    Fr. B said there are strong resumes for the position of Parish Administrator.  He also discussed a revamp of the All Souls website and showed a draft plan incorporating stained glass as much as possible.

Treasurer's Report

Senior Warden's Report

Senior Warden Nancye Suggs presented the Treasurer’s Report in Larry Sturgeon’s                absence.  Sturgeon is positive about how things are going.There is an undesignated fund ($100,000) at Sun Trust which will be rolled into the Handicapped Accessiblity account.  There are also a number of certificates of deposit in both designated and unrestricted accounts and asked for creative ideas for the use of these funds.  She suggested funds from a sizable flower fund could be designated for our centennial.

Stephen Rhody objected, pointing out, saying funds should not be moved until “the time comes”

Fr. Beddingfeld said the parish has $300,000 in market funds.  Frank Karel suggested that that could be offered as a matching fund for rising money for needed activities/repairs.  Suggs thought it should be tied into the 2011  centennial.  Jr. Warden Ray Myrtle explained preparation work for an elevator in the handicapped accessibility project.

Nancye Suggs also said All Souls was asked for funds to defray the cost of a seminarian.

Fr. Beddingfeld discussed stewardship and what follow-up plan is used for those who don’t pledge.  There were a variety of ideas.  Suggs said lists are not good, Fr. B suggested comparing pledges last year with this year, Myrtle suggested vestry members making individual calls, Rhody suggested the congregation be called by a vestry member more than once a year, Karel suggested asking “Is there anything the church could do that would make you happier”, Anderson suggested written techniques (cards, announcements) to parishioners.   Fr. Beddingfeld closed the discussion with the thought that we need to do better.

Junior Warden's  Report
Ray Myrtle gave updates on the water pressure issue and damp restraining wall, describing as a “frustrating situation” and said it is going slowly.  He also said our expert suggested some repointing of the outside wall, beginning with a job which would cost $14,000.  He said the entire job-an estimated cost of $200,000-could be done in increments.

Myrtle urged that we line up everything, including repointing, system replacement, fire sprinklers, bathroom updates, elevator and other areas needed for modernization and prioritize—with an expert’s advice. He said it would cost $l7, 500 for the study and an expert is tentatively on hold to work at All Souls.

Suggs said that money on hand would cover this study and the first repointing.  Domenico moved to give Myrtle authority to do three areas:  pointing, and surveys for elevator and repairs.  Discussion ensued as to what should be done first and the cost concern but no consensus was reached. 

Anderson offered a new motion authorizing the two studies but not repointing.  This passed.

Old business

New business

  There was discussion about the number of keys to All Souls and who has them.  Morrison is to investigate new criteria for having keys and alternatives such as electronic system, key pads, etc.

Domenico updated the vestry on a parish picture directory.  He likes LifeTouch but vestry agreed to put a final decision off until the spring.

Norman Whitmire met with the Bishop of Los Angeles who” will ordain me when I’ve been canonically trained.”   Whitmire will remain in Washington but be supported by a local LA parish.  Fr. Beddingfeld said he may have to resign from the Vestry . That move is being investigated.

Suggs said no bonus funds were designated for this year (usually given to caregivers, sexton and cleaning staff) so none would be given.  Anderson objected, saying those employees often depend on those bonuses. Fr. Beddingfeld said the Rector’s Discretionary Fund would pay for those bonuses this year.

There was discussion of the upcoming Farewell Tribute to Parish Administrator Barry Huber.

Adjournment

            [N] moved to adjourn

            [N] seconded

Meeting adjourned at  PM

SUSAN MORRISON

for

GEORGE BARNUM

Registrar

October 16, 2007

ALL SOULS MEMORIAL EPISCOPAL CHURCH
VESTRY MINUTES 
MONTHLY MEETING  
MEMBERS PRESENT:
John Beddingfield, Rector
Nancye Suggs, Senior Warden
Ray Myrtle, Junior Warden
Marcia Anderson
Frank Karel
Dale Lewis
Stephen Rhody
Jim Solomon
Norman Whitmire
George Barnum, Registrar

ABSENT:
Darla Brown, Tony Domenico, Susan Morrison, Larry Sturgeon
ALSO PRESENT:
Barry Huber

Called to order at  7:05PM with a prayer by Fr.  Beddingfield.

Minutes of   09/18/2007 meeting (previously distributed)
Frank Karel moved acceptance without addition and  2 corrections
Marcia Anderson seconded
	approved

Rector's Report (distributed)

Treasurer's Report 
(presented by Nancye in Larry's unexpected absence; distributed previously)
Frank Karel moved acceptance  
Marcia Anderson seconded 
approved
Nancye also distributed an analysis on the music and the rector compensation expense categories for 2007

Senior Warden's Report
	Nancye discussed the analysis of the music and rector compensation categories; mentioned that the Finance Committee has put together a draft asking budget which will be finalized and presented at the next vestry meeting; reported that she, the Junior Warden, and the Rector attended the diocesan warden's dinner.

Junior Warden's  Report (distributed)

Old business

Nancye raised the issue of  handicapped parking; there was general agreement that  spaces should be designated in the parking lot. 
Frank Karel moved to direct the Junior Warden to establish the appropriate number of handicapped parking spaces. Norman Whitmire seconded. 
Approved.

Marcia Anderson reminded the vestry about the Yard Sale and Open House on October 27.
 
New business
Endowment fund additional grant
Jim Solomon presented the recommendation from the Endowment Fund Board that All Souls make an additional grant to St. Mary's Court of $5000. for meal assistance. Jim Solomon moved that the vestry approve, Marcia Anderson seconded;  
Approved.

ASC will have a table at Woodley Park Day on Saturday Oct. 20, noon - 4 pm

Adjournment
	Ray Myrtle moved to adjourn
	Norman Whitmire seconded 
Meeting adjourned at  8 PM

Respectfully submitted,
GEORGE BARNUM
Registrar

September 18, 2007

MONTHLY MEETING  September 17,  2007

PRESENT:

John Beddingfield, Rector
Nancye Suggs, Senior Warden
Ray Myrtle, Junior Warden
Marcia Anderson
Tony Domenico
Susan Morrison
Dale Lewis
Stephen Rhody
Jim Solomon
Norman Whitmire
George Barnum, Registrar
Larry Sturgeon, Treasurer
ABSENT:
Frank Karel,  Darla Brown

Called to order at 7:00 PM with a prayer by Fr.  Beddingfield.

Minutes of   7/17/2007 meeting (previously distributed)
	Tony Domenico moved acceptance without addition or correction
	Susan Morrison seconded
Approved unanimously

Rector's Report(distributed) 

Treasurer's Report(distributed) 
	Tony Domenico moved acceptance  
	Norman Whitmire seconded 

Larry explained the new format. He will distribute reports electronically in advance of meetings.  Brief discussion of professional fees--the current amount is principally  for accountants, Treasurer and Sr. Warden are looking for ways to reduce.  Approved unanimously.

Senior Warden's Report
Nancye has received thank yous from young people  who received remembrances from the Parish for recent graduations;  also received a note of thanks from Canon Sulerud for contribution to Bishop's Appeal  in honor of her supply preaching here, and a  letter from Bishop Chane acknowledging (personally) the contribution.

Junior Warden's  Report(distributed)
Dicussed maintenance issues and priority setting for big-ticket projects. More discussion will follow.

Old business
All business is concluded with Sam Baker.  Benefits extended under COBRA; diocese is involved. He has signed agreement. Moving of piano & other effects  is pending.
	
New business
A resolution for adding Fr. Beddingfield to the signature card for the Discretionary Fund account was presented by Nancye Suggs
Norman Whitmire moved  acceptance
Stephen Rhody seconded 
Passed unanimously; Resolution 2007- 18 .

A resolution designating the rector's housing allowance amount  at $30K was presented
	Nancye Sugs moved acceptance
	Dale Lewis seconded 
	This is the amount that the rector will be able to declare to the IRS for tax purposes. Passed unanimously. Resolution 2007- 19 

Audit Report
Barry Huber reported that the annual financial audit was completed over the summer and is due to the Diocese on September 1. The report was clean, with no outstanding issues. 
	Tony Domenico moved that the Vestry receive the report
	Jim Solomon seconded 
Copies of the report are available in the parish office 
Passsed with two dissenting votes.  

Agreement with the Interim Organist /Choirmaster 
Copies of position description distributed;  Artie Roach has stepped down as Personnel Committee chair;  discussion of the draft and the distinction between a position description and letter of agreement.  Work will begin shortly on searching for a new organist; Fr. Beddingfield stressed that we will “ take our time and get it right.”

Ministry team and survey;   Responding to a question about the ministry team survey that has been proposed, Fr.  Beddingfield explained that he will be meeting with the teams on 9/19, and teams have been asked to “take a breath”to define their role and sharpen issues;  there was discussion of role & structure of ministry teams and commitees, and there will be work going forward to clarify roles and responsibilities.
Susan Morrison will take Steve Rhody's place as vestry liason on newcomer's ministry;  

Adjournment
	Tony Domenico moved to adjourn
	Dale Lewis seconded 
Meeting adjourned at 8:05 PM

June 19, 2007

All Souls Memorial Episcopal Church
Vestry Minutes – June 19, 2007
A quorum being present, the meeting was opened with a prayer.
Quorum:  Marcia Anderson, Tony Domenico, Frank Karel, Dale Lewis, Susan Morrison, Ray Myrtle, Jim Solomon (via conference call), Nancye Suggs and Norman Whitmire.  Pat Dresser, Barry Huber and Heidi Rasciner and were also present at the meeting.
Minutes:  Tony Domenico made a motion to approve the minutes from the May 15 and May 22 Vestry meetings and the May 20 annual parish meeting; the motion was seconded by Dale Lewis and approved by the Vestry.

Treasurer’s Report:  Nancye circulated the financial statement for May; we have a deficit for May, which is a little bit concerning.  We need to remind people to pay their pledges during the Summer.  The deficit is not just from pledges, though, and Nancye said she would need to do some research.  A request was made to include comparisons to the budgeted amounts on the short-form financial statements; Nancye said she would pass the request on to the new Treasurer.  Susan Morrison made a motion to accept the Treasurer’s report, as presented; the motion was seconded by Tony Domenico and approved by the Vestry.

Endowment Fund Board:

Tony Domenico made a motion to appoint Roy Woodall to a new 5-year term on the Endowment Fund Board; the motion was seconded by Norman Whitmire and approved by the Vestry.

Pat Dresser reviewed the proposed Endowment Fund grants.  Susan Morrison made a motion to approve a grant to cover moving expenses for the new Rector of up to $15,000; the motion was seconded by Tony Domenico and approved by the Vestry.  Tony Domenico made a motion to approve the other Endowment Fund grants; the motion was seconded by Norman Whitmire.  There was some discussion about the motion.  Frank Karel expressed some concern about spending the money when we may need it to bring in and support the new Rector.  It was noted that the Endowment Fund money is to be spent on mission and ministry and the proposed grants further those goals.  The motion was approved with one abstention by Frank Karel.

Senior Warden’s Report:  Nancye circulated thank-you letters from the Episcopal Center for Children and St. Mary’s Court.  Nancye said that she has been spending most of her time on matters related to the search process, such as getting ready for the interviews.  Canon Sulerud will preach on Sunday and the Vestry will have a brief meeting with her between the services.  A question has come up about whether the contract negotiations could be delayed by the need to wait for the Bishop’s approval.  If Vestry members have any other questions, they can be raised with Canon Sulerud on Sunday.  It was noted that the Bishop has probably already talked to all three finalists and the Vestry shouldn’t expect to hear anything from those interviews.  There was some discussion about the June 23 meeting; the decision was made to have the meeting at the church.  If Vestry members have suggestions for interview questions, they should e-mail them to Marcia Anderson.  Nancye asked all the Vestry members to approach the process with an open mind.

Junior Warden’s Report:  Ray circulated a written report, which he briefly reviewed.

New Business:

Appointments

Tony Domenico made a motion to appoint Larry Sturgeon as the Treasurer; the motion was seconded by Dale Lewis and approved by the Vestry.

Susan Morrison made a motion to appoint George Barnum as the Registrar; the motion was seconded by Tony Domenico and approved by the Vestry.

Ray Myrtle made a motion to appoint Nancye Suggs and John Michael Sophos as delegates and Shawn Strout and Dale Lewis as alternates for Diocesan Convention; the motion was seconded by Tony Domenico and approved by the Vestry with one abstention by Dale Lewis.

Susan Morrison made a motion to appoint Tom Mabon, Arlin Winefordner, Pat Dresser, Tony Domenico, Chris Cobb, Dick Rubin, Darla Brown and Trish Cleary to the Buildings and Grounds Committee; the motion was seconded by Tony Domenico and approved by the Vestry.

Tony Domenico made a motion to appoint Larry Sturgeon, Joe Howell, Pat Dresser, Mike McGee, Stephen Preston and Jim Solomon to the Finance Committee; the motion was seconded by Norman Whitmire and approved by the Vestry.

There was some discussion about the Personnel Committee, which needs a new leader.  There are no contracts with the employees this year and there really needs to be.  The Rector’s contract and the Parish Administrator’s contract will be the first two priorities and then we can gear up for 2008.  There are model contracts that we can use as a starting point; the basic model is biblical rather than corporate.  It was noted that the new Rector can ask for the resignations of the staff members; the staff should be notified about this in an official way.  Susan Morrison agreed to be the head of the Personnel Committee as well as the Vestry liaison, but the committee needs more members.  Tony Domenico made a motion to appoint Susan Morrison to the Personnel Committee; the motion was seconded by Marcia Anderson and approved by the Vestry.

Tony Domenico made a motion to appoint Marcia Anderson, Darla Brown, Tony Domenico, Dale Lewis, Frank Karel, Charles Boone and Mike McGee to the Stewardship Committee; the motion was seconded by Frank Karel and approved by the Vestry.  The Senior Warden is the Chair of this committee.  Marcia Anderson also volunteered to write up forms for gifts of stock and to help streamline the process for receiving such gifts.

The Vestry members agreed that it would be a good idea to solicit broader participation by members of the congregation in all of the committees.

Developments in Norman Whitmire’s Discernment Process:  Norman Whitmire gave the Vestry members an update on his discernment process.  Bishop Chane gave Norman his full endorsement to start the process in another diocese; Norman had a very positive meeting with the Bishop of Los Angeles and will be starting the process there.  He will not have to move to Los Angeles, but he will transfer his diocesan membership there; All Souls will continue to be his sponsoring parish.  Norman said he will most likely start seminary in the Fall of 2008.  Frank Karel made a motion to support Norman’s candidacy; the motion was seconded by Marcia Anderson and approved by the Vestry.  The Vestry members then signed a letter of support and commitment.

Ingathering Sunday:  There was some discussion about the timing of Ingathering Sunday, specifically whether it should be delayed for the arrival of the new Rector; the choir, Sunday school, adult forum and other activities would all start as usual on the Sunday after Labor day, but the official “Ingathering Sunday” could be delayed until the new Rector’s first Sunday.  A suggestion was made that the various committees and ministries have displays and sign-up sheets on Ingathering Sunday; people could also be given an opportunity to make or increase a pledge.  The Vestry decided that it’s important to start up right after Labor Day and we shouldn’t delay for the new Rector; it may be possible to have the new Rector attend on that one Sunday even if he or she has not yet officially started.

There being no further business to come before the Vestry, the meeting was closed with a prayer.

May 22, 2007

May 20, 2007 Annual Meeting

All Souls Memorial Episcopal Church

Annual Parish Meeting – May 20, 2007

Opening:  The Chair, David Hollis, called the meeting to order and Father Antoci said a prayer.  David introduced the meeting officers and certified the voters; the Registrar, Heidi Rasciner, confirmed the presence of a quorum.

Elections:

First Ballot:  Ray Myrtle introduced the candidates for Senior Warden, Nancye Suggs and David Hollis, each of whom spoke briefly.  David then introduced the candidates for General Member of the Vestry, each of whom spoke briefly: Marcia Anderson, Mark Hoffman, Jennifer Crier Johnston, Frank Karel, Dale Lewis, Jack Pannell and Jim Solomon.  The Parliamentarian, Stefan Lopatkiewicz asked if there were any nominations from the floor for Senior Warden.  A motion was made, seconded and approved to close the nominations for Senior Warden.  Stefan asked if there were any nominations from the floor for General Member of the Vestry; a motion was made, seconded and approved to close the nominations for General Member of the Vestry.  The vote for Senior Warden and the three three-year terms for General Member of the Vestry was taken.

Reports:

Senior Warden’s Report:  David acknowledged the contributions of volunteers, staff and clergy to the parish.

Treasurer’s Report:  Nancye Suggs reported that we are doing well financially, although we had our first deficit in many years last year.  There were a few general questions about the financial information that was circulated in the meeting materials.

Elections:

Results of the First Ballot:  Nancye Suggs was elected as Senior Warden; Marcia Anderson, Frank Karel and Dale Lewis were elected to three-year terms as General Members of the Vestry. 

Second Ballot: The vote was taken for the one-year term as General Member of the Vestry.

Reports:

Endowment Fund Report:  Pat Dresser reported that the Endowment Fund balance rose 3.4% to $988,439, as of December 31, 2006.  The Endowment Fund Board will ask the Vestry to approve a grant of $14,000 for the work on the retaining wall at the front of the church; they are also holding $15,000 for moving costs of the new Rector.  This leaves about $23,000 for the 10 grant requests they have received.  The Rectory Fund held $501,576 as of December 31, 2006.

Members of the parish expressed their thanks to David for his service as Senior Warden and to all the Vestry Candidates.

Elections:

Election Results:  Jim Solomon was elected to the one-year term as a General Member of the Vestry.

The meeting was adjourned.

May 15, 2007

All Souls Memorial Episcopal Church

Vestry Minutes – May 15, 2007

A quorum being present, the meeting was opened with a prayer.

Quorum:  Darla Brown, Tony Domenico, David Hollis, Joe Howell, Susan Morrison, Ray Myrtle, Alison Prevost, Stephen Rhody, Norman Whitmire.  Barry Huber, Mike McGee, Heidi Rasciner and Nancye Suggs were also present at the meeting.

Search Committee Report:  Mike reported that the last site visit is scheduled tonight with a local candidate.  One candidate has withdrawn, so the Search Committee is down to seven candidates out of which the three finalists will be chosen.  The seven candidates have a broad spectrum of qualities and experience, but are all open to diversity and very interested in All Souls; for instance, they check our web site regularly.  All of them are good candidates and it will be difficult for the Search Committee to choose the final three.  The next step will be for the Bishop to do phone interviews with the three finalists.  The Bishop has indicated that he is comfortable with all seven candidates; he wants to acquaint them with the Diocese and is not looking to veto any of them.  He will, however, pass along any relevant information that comes up in the interviews.  The Search Committee will do complete write-ups, not just on the three finalists, but also on the four other candidates just in case they are needed.

Minutes:  Tony Domenico made a motion to approve the minutes from the March Vestry meeting, as corrected; the motion was seconded by Darla Brown and approved by the Vestry.

Treasurer’s Report:  Nancye and David met with the accountants; among other things, they have resolved the issue of late financial reports.  Nancye circulated the financial statements for March, April (preliminary) and the 1^st Quarter.  We have a deficit for March, but the pledges are coming in the way they’re supposed to.  The plate income is a little disappointing in that there was no big boost from Easter, but everything is pretty much where it should be.  There have been lots of contributions for the accessibility work.  One reason for the delay in the financial reports is that the accountants were waiting to reconcile all our bank statements.  Starting with the April report, which was circulated earlier by e-mail, preliminary financial reports will be sent out before all the bank statements are reconciled.  It is not anticipated that the final reports will differ materially from the preliminary reports.  Because we operate on a cash basis, the final report of the year will still take some time.  David and Nancye requested that the accountants prepare a proposal for a fixed fee for the basic items we regularly need and an hourly fee for extra items.  This will make it easier to evaluate whether or not we really need certain items based on how much more they will cost.  The account representative we have now is very thorough and is doing some advance prep work that will pay off down the road; it was noted that previous staff transitions probably cost us money. Nancye suggested talking to the Ministry heads about the special reports to see how helpful they are.  David noted that it will be important to establish a periodic review of our relationship with the accountants.  Susan Morrison made a motion to accept the Treasurer’s report, as presented; the motion was seconded by Tony Domenico and approved by the Vestry.

Senior Warden’s Report:  David circulated a thank-you letter from Habitat for Humanity; the Vestry expressed their thanks to Tony and Alison for organizing the project.  Joan’s installation was Thursday and there were a lot of All Souls people there.  The choir performed a very nice concert at St. Patrick’s.  David reported that there are several weddings coming up at the church.  David is also working on the Clergy Rota; Mother Henry will continue and Doug Greenaway, who is taking a sabbatical from St. Alban’s, will also help out.  Both Norman and Barry said that the PVLEM team is working well.  There was some discussion about the upcoming Vestry meetings.  The May 22 meeting will include both old and new Vestry members.  The June 2 meeting will be at All Souls and will include Nancy Warren as well as Mike and Diana; that meeting and the June 23 meeting will be closed meetings.  David also described a tentative process with each of the candidates that will include formal and informal meetings as well as time for the candidates to get to know the church and the city.

Junior Warden’s Report:  Ray reported that the contractor who was due to start work on our accessibility project will instead work on Eastern Market.  We don’t have a replacement yet; it may be that we will need to have a bigger project before we can get someone reliable.  Ray is working on a painting schedule for the hallways and the Undercroft.  There was some discussion about other buildings and grounds projects that warrant attention.  As an example, Ray noted that we don’t have a sprinkler system; some time ago we got an estimate for a sprinkler system of $150,000.  Also, our fire alarm is just a local alarm; it’s not linked up to the Fire Department.  A suggestion that we talk to one of the local security alarm companies about our fire alarm system led to a brief discussion about our security system, which is pretty lax right now.

Old Business: 

Tony said there will be a dinner for the participants in the Habitat for Humanity project on Saturday.

Ray and David have narrowed the field to three candidates for the Parish Administrator position and have scheduled interviews; all three are good candidates.

New Business:

There is a Ministry Night tomorrow night; a representative from WIN will be there and everyone is encouraged to attend.

There  will be an article in the bulletin about volunteer positions that are open, including Registrar and Financial Assistant.  The various appointments will be made at the regular June meeting.  A mid-year budget review is also scheduled for the June meeting.

The suggestion was made to have the Vestry liaisons to the Ministry teams report to the Vestry on a regular basis.

The outgoing Vestry members were thanked for their service on the Vestry.

There being no further business to come before the Vestry, the meeting was closed with a prayer

April 2007

All Souls Memorial Episcopal Church

Vestry Minutes – April 17, 2007

A quorum being present, the meeting was opened with a prayer.

Quorum:  Darla Brown, Tony Domenico, David Hollis, Joe Howell, Josie Martin, Susan Morrison, Ray Myrtle, Alison Prevost, Stephen Rhody, Norman Whitmire.  Fr. Ethan Cole, Barry Huber, Mike McGee, Heidi Rasciner and Nancye Suggs were also present at the meeting.

Interim Assistant Rector’s Report:  Ethan reported that the Lent and Holy Week events went well and were well-attended; there was positive feedback on the lay preachers.  The Wednesday night program was a success, thanks in part to Susan Morrison and Robin Jones for their contribution of food and Mickey Norris for his contribution of water.  Ethan is working to hand off pastoral issues to the PVLEM team; there have been some issues that have come up recently that they have been able to deal with.  Ethan has also handed off some things to Mother Henry and D.  People will need to be proactive to make sure that there is coverage and pastoral needs are being met.  The Vestry expressed their thanks for Ethan’s report and for all his work at All Souls.

Search Committee Report:  Mike reported that the site visits are starting this weekend and will continue through May 13^th.  Visits will be done in teams of three and each Search Committee member will see three candidates.  The teams will have some standardized questions to use in these visits.  The three finalists will not likely be chosen until after the Annual Meeting, so this is something the next Vestry will deal with.  There was some discussion about the timing of the first meeting with the new Vestry, but a decision was deferred until more is known about the Search Committee’s timing.

Minutes:  Tony Domenico made a motion to approve the minutes from the March Vestry meeting; the motion was seconded by Susan Morrison and approved by the Vestry.

Treasurer’s Report:  Nancye circulated the February Statement of Income and Expenses.  The good news is that the pledges are coming in the way they’re supposed to.  The money for the Rector’s housing allowing hasn’t been transferred in yet and the plate is running behind, but Nancye said she doesn’t find any of this alarming.  We do have some issues with the accounting company that Nancye and David need to deal with.  Nancye would like to find a way to reduce our costs; this company is very expensive and there is too much delay in receiving the financial reports.  The financial report for the first quarter will be more informative.  There have been lots of contributions for the accessibility work.  Tony Domenico made a motion to approve the Treasurer’s report, as presented; the motion was seconded by Norman Whitmire and approved by the Vestry.

Senior Warden’s Report:  David circulated the Clergy Rota through July 15^th; Fr. Peter Antoci starts on April 27^th.  David circulated a letter from Bishop Chane thanking us for the contribution we made in Joan’s honor.  It may be time to start thinking about seeking volunteers for a Transition Team; some of the people who had volunteered for the Search Committee may want to be on the Transition Team.

Junior Warden’s Report:  Ray met with the landscapers regarding the accessibility work; as the sidewalk is raised, the level of the grounds will also need to be raised.  The permit issues have been solved and we are ready to go as soon as the contactors can fit us into their schedule.  The ceiling in the Undercroft has been painted, but there is more painting to be done.  The recent HVAC expense item was a boiler problem.  We have a maintenance contract, but some things fall outside the contract.  Part of the electrical expense is related to the replacement of the light bulbs in the church.

Photo Wall:  Susan noted that we need to take the pictures down so the hallways can be painted; we want to keep the old photos, but we need to pare them down a bit so we don’t have multiple photos of the same group, for instance.  Members of the Parish will be able to take some of the photos that are not going back on the wall; the others will go into the archives.  The point was made that we should make sure the photos are labeled.  Susan and Ray have volunteered to do an initial review of the photos.

Newcomers:  Stephen reported that four welcome letters and Starbucks cards were sent out recently.  There was some discussion about how to encourage people to leave complete contact information in the guest book.  The suggestion was made that it might help to have someone there before the service.  Susan and Josie volunteered to work on improvements to the guest book.  The Communications Committee and Ed Perlman have done some work on the Newcomer brochures and now George Barnum is editing them.  Barry is working with Elizabeth George on the possibility of getting a tract rack.

Coffee Hour:  Susan will coordinate the coffee hour for Ethan’s last Sunday via e-mail; she will need help plating the food and replenishing as well.

Nominations Committee:  So far, the candidates for general member of the Vestry are Marcia Anderson, Mark Hoffman, Frank Karel, Dale Lewis, Elizabeth Olsen, Alison Prevost and Jim Solomon; there will be a separate ballot for the unexpired term.  The two candidates for Senior Warden are David Hollis and Nancye Suggs.

Parish Administrator:  So far, thirteen responses have been received and there are some good candidates.  There is some question about coverage of some of the things that Barry does if the new Administrator is not a parishioner.  Ray and David will take the next step; ideally there will be some overlap, so that Barry can work with the new Administrator.

There being no further business to come before the Vestry, the meeting was closed with a prayer.

March 2007

February 2007